Keep your awards-night auction in step with the room.
Prepare the lots, host and clerk around one run-of-show. Use live controls and a projector display while keeping guest instructions and pickup responsibilities clear.
An event team that knows which lot is next, who records floor bids and what happens after closing.
Preview release: payments currently run in Stripe test mode. Contact us before planning a real-money event. Ask about launch readiness
Starter: CAD $0/month, one active auction and up to 10 items. Successful sales: 10% + CAD $1, plus Stripe processing fees.
Create your auction · Read the setup guide
Your event, step by step
Choose silent, live or hybrid when you create the auction. Hybrid is the format for silent bidding followed by a live session.
Build the run-of-show
Agree on where bidding fits between presentations and awards. Assign a host, auction clerk, finance lead and pickup team.
Prepare approved lots
Confirm sponsor and donor permissions, item terms and photographs. Arrange the live lot queue to match the planned program.
Rehearse the room
Test the venue connection, projector and bidder instructions. Rehearse who starts or pauses bidding and who records floor bids without competing actions.
Close with a clear handover
Review the purchase statuses, help guests with pending payments and direct them to pickup. Reconcile funds and item collection after the program.
Example items to inspire your catalog
Illustrative examples, not current listings.
- An approved sponsor experience with booking restrictions
- A donated premium package with complete contents and terms
- A featured lot with a clear host introduction and pickup contact
What to prepare before you start
- Approved run-of-show and auction timing
- Named host and auction clerk
- Sponsor, donor and branding approvals
- Lot descriptions, restrictions and queue order
- Seller payment verification
- Venue connectivity and projector rehearsal
- Guest bidding instructions and help contact
- Finance and pickup team handover
What you bring
Your organization supplies approved items, accurate descriptions, permissions, sale terms and fulfillment arrangements.
What OutbidX handles
Catalogs and CSV imports, event links and QR cards, accepted online bids, live auctioneer controls, and payment and pickup records.
A manageable first event
Starter is CAD $0 per month for one active auction with up to 10 items. Platform sale fees are 10% + CAD $1 per successful sale, plus Stripe processing. Compare plans and fees.
Questions for your event
Can the clerk record in-room paddle bids?
Live auction controls include floor bid recording. Rehearse the clerk workflow and bidder identification before the event, and resolve an unconfirmed entry before submitting another.
Can we show the current lot on a projector?
The platform has a live projector view for the venue. Test its readability, connection and display setup at your actual venue before relying on it during the program.
Can silent bidding lead into the live program?
Hybrid events can carry silent bids into the live session. Configure and rehearse the transition and explain the schedule to guests before the awards night.