OutbidXOutbidX help
Prepare your catalog and import CSV
Validate item information before saving or inviting bidders.
Set up an item
Use Item Catalog during creation or the event’s item-management controls. Ordinary auction items have a starting bid, optional reserve, optional Buy Now, fair market value, category and description. Fundraising items have a minimum contribution and optional goal; they do not work as highest-bid-wins lots.
- Item title: 2–200 characters; description: up to 2,000 characters.
- Use nonnegative CAD amounts up to 1,000,000 with at most two decimals. Ordinary starting bids are at least CAD 5; fundraising minimums at least CAD 1.
- A nonzero reserve must not be below the starting bid. A nonzero Buy Now must not be below the starting bid or reserve. Use a positive valid increment where offered.
- Verify pickup, availability, donors, valuations and permissions. Leave unverified facts blank or resolve them before saving. A tax-related field is not proof of charitable eligibility.
Photos, videos and sponsors
Upload PNG, JPEG or WebP images of at most 5 MiB each; items support up to ten images. Uploads are resized/recompressed for display, so this is not an original-resolution art archive. Alternatively use real accessible image links. Add only sponsor names/logos you have permission to display; item sponsors can appear in bidder/projector views.
Use a complete YouTube video/share/live URL in the offered video field and check the bidder preview. The app embeds supported YouTube content; it does not host a broadcast or compensate stream delay. Verify photos and video on another guest device before sharing.
Import your spreadsheet
- Download the current twelve-column CSV template. Replace the fictional sample rows with verified item information.
- Open Import Items; its Download Template control is also available. Save your spreadsheet as CSV, not an Excel workbook.
- Choose a file of no more than 5 MiB and 1–400 item rows. Starter has ten total items per auction; the importer can limit rows to the remaining allowance.
- Review the column mapping. Required fields are Item Title and Starting Bid ($). Correct validation issues, review the proposed items, then import.
- Save the catalog and reopen the event to verify the persisted items, amounts, photos and type. An import preview alone is not a saved auction.
| Column | Meaning |
|---|---|
| Item Title | Required verified item name |
| Description | Plain item details and terms |
| Starting Bid ($) | Required CAD opening bid/minimum contribution |
| Buy Now Price ($) | Optional fixed ordinary-item purchase price; 0 when unused |
| Fair Market Value ($) | Reviewed value; not an app-provided appraisal |
| Reserve Price ($) | Optional ordinary-item reserve; 0 when unused |
| Category | For example general, experience, art or donation |
| Image URL | Real accessible photo link or blank |
| YouTube URL | Supported real video link or blank |
| Item Type (auction/fundraising) | auction or fundraising |
| Donation Goal ($) | Fundraising goal; 0 when unused |
| Charity Receipt Review (true/false) | Review independently; do not infer from the cause or item |
Edit safely
Paid plans remove Starter’s item quota, but CSV imports and full-catalog edits are bounded to 400 items. Save valid changes and reload when asked about a conflicting revision. Items with bids, holds, awards or purchases can block pricing/type changes and deletion; metadata edits do not erase financial history. Do not replace a locked item to bypass its obligations.
For help organizing donor listings, use the ChatGPT preparation guide. Review AI output before importing; nothing in that process publishes an auction automatically.